Dynamics GP Reporting – Inventory Turn Over Analysis

Analysis and Reporting are considered the most important aspect of ERP systems, the added value is shown when proper reports and analysis are put in place. In a recent project with a big manufacturing company in the US, we have been asked about the capabilities of Dynamics GP to provide robust reporting and analysis insights of the inventory and production specifically, and the answer was precise.

Dynamics GP provides strong and comprehensive data structure for an analysis tool to be deployed specifically with the inventory and production module.

The challenge was represented with a specific task which we’ve been asked to deploy on not only on the existing year data but also on historical years in order to provide yearly comparisons across multiple years and be able to make proper decisions for the future. This tasks is “Inventory Turn Over Analysis” . It’s clear that this ratio is usually calculated from the general ledger module as a lump sum for all the inventory items as a bulk by considering the inventory GL accounts primarily, and either the sales or the COGS account as well. Although, this client has requested a further complicated request represented by providing this ratio for each SKU solely and based on the analysis, an evaluation of the production will be considered.

In definition, the inventory turn over is defined is “a ratio showing how many times a company’s inventory is sold and replaced over a period of time. The days in the period can then be divided by the inventory turnover formula to calculate the days it takes to sell the inventory on hand. It is calculated as sales divided by average inventory.

From a financial perspective, inventory turn over can either be calculated using the COGS or the Sales of the items. Although, in both cases, average inventory is supposed to be calculated initially. The question is why “Average”? Right,?

Here is the answer, in multiple companies, items are purchased an sold on a specific frequency which is highly affected by what’s called the “seasonal” nature of the market. For instance, cold drinks are purchased/ sold & manufactured at its highest volume during summertime, while it is at its lowest level in winter. In this essence, if the “ending” inventory is only considered when calculating the turn over analysis, fluctuation of the items throughout the seasons is not considered at all. Therefore, average inventory is calculated considering the following formula:

Average Inventory = ( Beginning Inventory + Ending Inventory ) / 2

Now the next step is to either consider the cost of goods sold or the sales during the same period (in which we calculated the beginning and ending balances) and then divide it by the average inventory calculated above.

It’s worth to mention that all of the above can be easily calculated on the financial level using Management Reporter, although, the real challenge is to provide the same equation for the inventory items, each by itself. Although, at SiroCo … we could do it properly and professionally.

This report can be deployed either on simple Excel sheet in order to be refreshed on a frequent bases, or can be deployed on Power BI so that actual figures can be calculated directly for the stock and represented as KPIs in order for business people to make the right decision at the right time.

Best Regards,

Mahmood M. AlSaadi – MVP
Principal Dynamics ERP Consultant
SIROCo LLC – (844) 708-0008
McKinney TX

Dynamics GP 2018 – Purchase Order Processing Enhancements

The release of Dynamics GP2018 has introduced interesting enhancements to the Purchasing Module, the purchasing cycle is now becoming richer and more effective. In this post, I will shed a light on some impressive features which are:

[icon name=”angle-double-right” class=”” unprefixed_class=””] Purchase Order Generator opens the list of purchase orders filtered by the generated PO
[icon name=”angle-double-right” class=”” unprefixed_class=””] Purchase Order and originating Requisition are displayed on the Home Page – Requisition List

While completing the purchase of requisition, the purchase order generator window opens to list down all the related POs for the specific vendors that are associated with requisitions. After finalizing the purchasing process, the purchase order generator will print out and then the list of POs will be automatically displayed and filtered by the specific generated order.

Here are the steps in the sequential order:

Purchase Order Entry
Purchase Order Generator
Purchase Order Generator – Report
List of Purchase Orders – Filtered by Generated PO

Now the other feature is that you can refer to the “Procurement” tab on Dynamics GP home page for the list of requisitions and the associated purchase orders as illustrated below:

List of Requisitions – Dynamics GP Home Page

Furthermore, requisition report has been added to the purchasing cycle which has already been illustrated in a previous post.

Best Regards, 
Mahmoud M. AlSaadi

February 19, 2018 Dynamics GP, Siroco GP Care No comments yet

Empower your System by Upgrading to Dynamics 2018 – Upgrade Checklist

Dynamics GP 2018 has been recently released introducing several enhancements and new features to various modules. Upgrading your system into the most recent release of Dynamics GP ensures that you are up to date with the most requested enhancements requested by the GP community. Although, before kicking off your upgrade project, you do need to read the following article in order to touch upon the primary essential topics for upgrade

System Requirements for Dynamics GP 2018
Initially, before rolling up your sleeves, read thoroughly the system requirements for Dynamics GP 2018 which sheds a light on the supported and not supported systems including windows platform, SQL server …etc. In several projects, the upgrade fails due to the fact that the minimum system requirements are not met by the client and rather taken for granted, which results in devastating outcomes. Therefore, pay extra caution to the fact that system requirements are the very first baby steps that you should take.

On Premises versus Cloud
There are new questions which you need to ask regarding the infrastructure of your Dynamics GP deployment, are you willing to move to the cloud or stay on premises. This is a turn key question which requires comprehensive answers from the IT department and should be in coherence with the company strategy. Certain companies are moving to the cloud which should be considered as part of your upgrade strategy.

Dynamics GP 2018 Enhancements – New Features

Dynamics GP 2018 has introduced several enhancements fulfilling top clients requests. You’ve asked for it, and now it is part of the new version. Therefore, it is essential to present these new features to the client process owners and departments so that you either resolve a current pain or enhance a business process. In this essence, it is important to shed a light on the most attractive features in GP2018:

1- Document Attachment Enhancements
2- Better User Experience:
– Sorting Options or several inquiry windows
– New more system password prompts
– Several enhancements to the GP Web Client
– Smart list favorites unique passwords

3- Financial Enhancements
– Analytical Accounting copy user access
– Ability to email and print single statement from customer card
– Purchase Order Generator enhancements
– Link PO to a requisition by displaying the PO number on the requisition list
– Printing purchase requisition report
– Display hold status on SOP transaction entry
– Vendor settings optimizations
4- Workflow Management Enhancements
5- Power Suite Evolutions

Current System Customizations
As part of the upgrade plan, current system customizations should be thoroughly analyzed in order to provide an impact-analysis on the upgrade and how it will affect such customizations. This includes but not limited to VBA, modifier, VSTools …etc. The best way to check current system customization and the impact of the upgrade on them is to do “Upgrade Testing” which is explained in the next step.

Upgrades mostly starts with testing, there is no single client which usually upgrades directly on the live environment without prior thorough testing on a separate test environment which is identical of the live environment. This helps the client checks whether any issues will be encountered as part of the upgrade, as well as checking customizations validity.

Last but not least, communicating your upgrade, system new features and enhancements with the concerned stakeholders is a key to a successful upgrade. It’s required to get in touch with the business process owners, demonstrate the new system functionality, confirm with them that the new system will not affect negatively any of the current processes, and ensure to implement any change as part of the upgrade plan.

Eventually, it is important to remember that upgrading to Dynamics GP 2018 is an absolute added value to the any GP client right now due the fact that Microsoft is responding to the various GP Community requests with every single release, delivering exceptional versions of the system and proving how mature Dynamics GP is.

Keep in mind that Dynamics GP is staying forever

Best Regards,
Mahmood M. AlSaadi – MVP

Principal Dynamics ERP Consultant
SIROCo LLC – (844) 708-0008
McKinney TX

February 14, 2018 Dynamics GP, Siroco GP Care No comments yet
Recent Posts